HCR121 DASHBOARD >> DEPARTMENT OF CHILDREN AND FAMILY SERVICES - IN USE

Agency	Application	Description	PMO Moderization Status	Loss Impact	Economic Impact	Social Impact	Finding Type	Replacement Cost	Replaced By	Key
Department of Children and Family Services	Centralized Bank Recon (CR)	The Centralized Bank Reconcilliation application is the standardized system to handle reconciliation of all DCFS bank accounts.	Not Started	4 - Devastating Impact	This application generates no income for the department and, if it were to fail, would not impact funding. Average monthly payments to clients for the subsystems listed above total $8,654,473 and those payments would be interrupted as long as CR is out of service.	This application submits check data to the bank for all DCFS subsystems (TIPS, LASES, JAS and DDS), if the application would experience an outage, the bank could not verify the validity of checks presented by clients and providers.	Normal	100K-500K		OEPT-386
Department of Children and Family Services	DCFS Client	DCFS Client provides DCFS staff access to client/case information via online inquiry with read-only access to identify clients receiving DCFS services in 21 program areas. The application resulted in the integration of the Centralized Clearance and the Interim State Identification Issuance System adding a higher degree of client tracking and security of access to client/case information. This system is slated to be decommissioned.	Not Started	3 - High Impact	This system is used to achieve efficiencies and have no bearing on income generation or socio-economic impacts. If it were to fail, no federal funding would be impacted.	Potential degradation of services to constituents from undetermined potential efficiencies lost.	Normal	100K-500K		OEPT-389
Department of Children and Family Services	DCFS Recovery Accounts System (RAS)	This application maintains loss histories for bad debts owed to the start for 10 welfare programs.	Not Started	3 - High Impact	Potential undeterminable economic impact due to efficiencies lost.	RAS failure would make it impossible for DCFS to have an accurate view of how much money is owed by each client who had received an over-payment.	Normal	1M-2M		OEPT-390
Department of Children and Family Services	Disability Determination System (DDS)	DDS is a batch system that produces checks and remittance advices for the Office of Disability Determination Services and payroll reports / files using data from ISIS HR. Checks and remittance advices are printed for the Office of DDS with payroll reports and payroll file are generated using data from ISIS HR.	Not Started	4 - Devastating Impact	Potential undeterminable economic impact due to efficiencies lost.	The failure of this system would result in the agency's inability to provide disability checks to the client population, which relies on these payments for their support.	Normal	100K-500K		OEPT-392
Department of Children and Family Services	Interstate Compact for Placement of Children (ICPC)	ICPC provides adoption placement services.	In-Progress	4 - Devastating Impact	Potential undeterminable economic impact due to efficiencies lost.	The ICPC database is vital for tracking children who are in foster care and placed in Louisiana from other states and for Louisiana children placed in other states. If the system were to fail, DCFS would lose its ability to track the location and progress reports of the children that are currently in its database.	Normal	100K-500K	NEICE system	OEPT-397
Department of Children and Family Services	LASES Web	LASES WEB is a web-based front end system for LASES that houses the customer message center that supports client self-service. This application keeps up to date with the legacy mainframe LASES and streamlines the processes for a higher level of user experience.	Not Started	4 - Devastating Impact	Loss could result in the loss of 1 - 2% of the TANF Block Grant for program non-compliance.	The DCFS Customer Service Center relies on LASES Web to respond to customer inquiries, taking approximately 35,000 - 45,000 calls monthly. Failure of the system would inhibit the ability of DCFS to interface with its client population of 562,858 constituents and their children	Normal	49K-100K		OEPT-411
Department of Children and Family Services	Louisiana Automated Support Enforcement System (LASES)	Designed to implement the Title IV-D program to support the Child Support program for the state of LA. LASES is a comprehensive case management system that maintains data on all child support cases and performs automated functions pertaining to locating non-custodial parents, establishing paternity and child/medical support orders, and enforcing/collecting, distributing support payments.	Not Started	4 - Devastating Impact	LASES generates $4,399,240 annually through reimbursement for FITAP and KCSP grants, genetic test fees, parent locate fees, child support application fees, federal deficit reductions act fees and NSF recovery fees.	DCFS currently has 281,429 active cases serving 562,858 constituents and their children who rely on these services. Failure of the LASES system would result in the State being in non-compliance and could result in the loss of federal incentive dollars from federal partners.	Key	75M-100M		OEPT-413
Department of Children and Family Services	Statewide Income and Eligibility Verification System (SIEVS)	Application used to obtain and use data from the Social Security Administration Wage and Benefit files, the Internal Revenue Service Unearned Income file and the state wage information collection agency wage and benefit files. SIEVS is a requirement of the federal funding agencies to provide state agencies with additional sources of useful information in verifying applicant and recipient reported circumstances.	Not Started	1 - Low Impact	SIEVS generates no funds for the agency, and it is no longer accurate that a system failure could result in the loss of $58 million in funding for Administrative Costs from FNS, due to SNAP program non-compliance.	The following statement is no longer accurate as SIEVS is no longer being used to the extent that it used to be... Approximately $110 million in SNAP benefits would not be issued to constituents should this system fail.	Key	2M-5M		OEPT-418
Department of Children and Family Services	Tracking Information Payment System (TIPS)	On-line, statewide interagency information management and payment system capable of tracking client information and generating payments for CW clients.	In-Progress	4 - Devastating Impact	Potential undeterminable economic impact due to efficiencies lost.	Currently 4,348 children are being served in Foster Care, 7,041 children are receiving an Adoption Subsidy, and 92 children are receiving a Guardianship Subsidy. Should the TIPS application fail, DCFS would not be able to track any of the individuals being served, would have no way of identifying where the served children are located, would have no way of paying any of the providers for services, and no way of establishing responsible parties in provision of care and service to the clients	Key	50M-75M	Unify system	OEPT-421